Destroying Old Records and Files
Many of us are using valuable file space maintaining old records and files that can be destroyed. Here is a guide to the University's recommendations for how long records and files should be maintained before they are destroyed:
Employee records are maintained by Human Resource Services (Personnel) for 10 years. Employee records within the Department of Psychology may be destroyed 3 years after the action has been completed or any administrative use of the records ceases. Recruitment records can be destroyed 6 years after the effort has been completed.
Budget records are to be kept for 6 years plus the current year.
Records and Registration has a permanent file on each student (transcript and grades). The Graduate School advises keeping student records for 5 to 7 years. After 7 years, the records may be destroyed. Student Finances and Records (Student Services Center) advises keeping applications to major in psychology for 5 years after graduation or 5 years after the last registered class a student has attended.
Procedure for destroying records
Confidential records and files such as these should be destroyed by shredding. First, the materials should be placed in empty boxes that can be found in the copy room. Second, arrange for the boxes to be moved to Room B-15. Third, Sam Folby will seal the boxes, mark them as materials to be shredded, and arrange for transportation and shredding.